The Department of Management (MT) provides a platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes.
Its mission statement is as follows : MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose .
Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its five Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management Section (FMS), the Transport and General Support Section (TGSS), and the Seibersdorf Complex Management Section (SCMS).
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required.
The Section is divided into three Units : Mail, Records and the Archives Unit. The Records Unit is responsible for the management of records, capable of supporting IAEA business functions and activities.
Under the direct supervision of the Section Head ARMS the Unit Head plans, develops, and applies records management policies designed to facilitate effective and efficient handling of official records and other information.
S / he coordinates and supervises activities of the Unit, which carries out records management advisory work and other technical, clerical, and registration services.
Liaises with other internal and external stakeholders to assure compliance with policies, procedures, and practices of records management program.
The Unit Head is : (1) a manager of the Records Unit, ensuring that programmes and projects are developed and implemented in the most efficient and effective manner in line with ARMS strategy plan and the results-
4) a liaison, for all Departments in the IAEA on information governance in repositioning ARMS at IAEA.
Functions / Key Results Expected
Specific tasks include : prepare work plans, ensure a balanced workload distribution, monitor work performance, and guide and supervise the staff of the Unit.
Share knowledge of new information management trends from different disciplines, approaches, IT solutions to foster innovation in the division and department.
Name Definition Planning and Organizing
Sets clearly defined objectives for himself / herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances.
Monitors team’s performance in meeting the assigned deadlines and milestones.
Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
Sets realistic targets for himself / herself and for the team; ensures availability of resources and supports staff members in achieving results.
Monitors progress and performance; evaluates achievements and integrates lessons learned.
Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
Name Definition Analytical thinking
Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.
Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
Judgement / decision making
Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement / decision making, in full compliance with the Agency’s regulations and rules.
Function Name Expertise Description Administrative SupportMS Office (Word, Excel, Outlook, PowerPoint)
Advanced computer skills, including database applications.
Management and Programme Analysis
Ability to plan, coordinate, implement and control the records management programme for the creation and management of reliable and usable records.
Records Keeping and Documents Management
Effectiveness in developing policies, procedures and new programmes based on modern concepts and techniques in records management.
Records and Documents Administration
In-depth knowledge of modern records management concepts, methodology and techniques.
Qualifications, Experience and Language skills
6 weeks' annual vacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority.
The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values) : Integrity, Professionalism and Respect for diversity.
Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
Testing may be part of the recruitment process