Programme Assistant
United Nations
vor 5 Tg.


The incumbent will perform the following specific duties :

  • Provide assistance in support of planning and implementation of activities, processes including financial matters, under the global programme.
  • Assist in the coordination of programme planning and preparation; monitor status of programme proposals; take necessary action to ensure programme documents are completed and submitted to relevant parties for approval.
  • Assist in the preparation and analysis of budget proposals for the Programme and individual regional / country level budget segments;
  • provide assistance in the interpretation of budget guidelines; review and coordinate submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities;
  • propose adjustments as necessary; prepare reports and ensure that outputs / services are properly categorized.

  • Assist in the monitoring and evaluation of the Programme and its country-level segments; categorize, update, track and analyse data related to implementation of the Programme;
  • identify issues and initiate requisite follow-up actions; prepare revised budget estimates; report on budget revisions, expenditures and obligations, verify availability of funds;
  • initiate financial authorizations for expenditures.

  • Manage allotments, spending and transactions in accordance with available funds and cost plans; ensure that available resources are properly utilized;
  • liaise with Field Office staff on administrative and financial issues; determine whether adjustments are necessary and ensure that these have been accurately processed.

    Prepare financial reports from Umoja system generated reports.

  • Collaborate with programme managers on performance reporting; liaise with relevant parties on the interpretation of the activities / services and various planning instruments such as the medium-
  • term plan and internal work plans; provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted.

  • Assist in the recruitment process and monitoring of contracts for long-and short-term staff under the Programme, as well as technical assistance personnel, as required for effective programme implementation.
  • Prepare, maintain and update files (electronic and paper) and internal databases; design and generate a variety of periodic and ad hoc reports and other background materials / notes to facilitate inspection, evaluation and reporting.
  • Provide general office assistance; draft routine correspondence; respond to complex information requests and inquiries; review, log and route incoming correspondence;
  • set up and maintain files / records; organize meetings, workshops; handle routine administrative tasks.

  • Prepare cost estimates for expert and regional meetings and trainings for preparation of allotment requests; Prepare requests and rosters for Financial Resources Management Service for payment of DSA to participants / experts attending trainings and meetings in the Field;
  • Review and prepare travel authorization requests, advances and travel claim settlements.

  • Provide guidance / training to new / junior staff.
  • Perform other work related duties as assigned
  • Competencies

  • Professionalism : Has knowledge of internal policies, processes and procedures generally and in particular those related to programme / project administration, implementation and evaluation, technical cooperation, programming and budgeting.
  • Understands the functions and organization of the work unit and of the organizational structure and respective roles of related units.

    Is able to identify and resolve a range of issues / problems and to work well with figures, undertake basic research and gather information from standard sources.

  • Demonstrates ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements;
  • demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
  • remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Teamwork : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise;
  • is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Planning & Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments;
  • adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
  • monitors and adjusts plans and actions as necessary; uses time efficiently.


    High school diploma or equivalent is required.

    Work Experience

    A minimum of 7 years of working experience in the field of programme or project administration, human resources, accounting, finance or related field is required.

    Experience with SAP based ERP applications (such as Umoja) is desirable. Prior experience supporting United Nations or similar international organization technical cooperation programmes is highly desirable.


    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

    Knowledge of another official United Nations language is an advantage.


    Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

    Special Notice

    This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.

    A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

    Other Skills and Requirements

    Passing the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY or the Global General Service Test (GGST)

    is a requirement for recruitment consideration in the General Service category in the United Nations Secretariat. The GGST is a proctored entry-

    level examination at the duty station. Any

    travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

    Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-

    link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

    No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

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