Org. Setting and Reporting This position is located in the Prevention, Treatment and Rehabilitation Section (PTRS), Drug Prevention and Health Branch (DHB), Division for Operations (DO), at the United Nations Office on Drugs and Crime (UNODC) in Vienna.
The Programme Assistant will work under the direct supervision of the Project Coordinator and the overall guidance of the Chief, PTRS.
He / she will be responsible for the provision of reliable administrative coordination of programme / project planning and preparation activities and for general office support services for the Section.
For more information on UNODC, please visit the following website : www.unodc.org Responsibilities In particular, the incumbent will perform the following specific duties :
WHO Programme on Drug Dependence Treatment and Care (GLO / K32); monitor status of programme / project proposals and receipt of relevant documentation for review and approval.
identify inconsistencies; distribute project documents to relevant parties upon approval.
up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training / study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
to ensure compliance with relevant legal, financial and other requirements.
and bring to the attention of management.
set up and maintain files / records; organize meetings, workshops; handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
remains calm in stressful situations.
shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
monitors and adjusts plans and actions as necessary; uses time efficiently. Education High school diploma or equivalent is required.
Work Experience A minimum of five years of experience in programme or project administration, technical cooperation or related area is required.
Experience dealing with complex budgetary and administrative issues is required. Prior experience with SAP / ERP (e.g. Umoja) software is desirable.
Languages English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in oral and written English is required.
Knowledge of another official United Nations language is an advantage. Assessment Evaluation of qualified candidates may include an assessment exercise and a competency-
based interview. Special Notice
16 or staff selection process including the review of a central review body established according to staff rule 4.15.
Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-
effective and operationally sound solution to meet the needs of the service. Other Skills and Requirements Passing the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY or the Global General Service Test (GGST) is a requirement for recruitment consideration in the General Service category in the United Nations Secretariat.
The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-
link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11 : 59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.