Administrative Assistant, External Relations
Alliance Defending Freedom
Vienna, Vienna, AT
vor 3 Tg.

Everyone says they want to change the world. We're looking for people who actually will.

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people.

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Administrative Assistant, External Relations

As Administrative Assistant you are a vital part of the ADF International team in Vienna, Austria. In this role you will perform a variety of administrative tasks and provide support to the External Relations team.

Your Essential Responsibilities :

In this position, you will :

  • Support the work of the External Relations team in the planning, coordination, and execution of all team-related tasks.
  • Support the External Relations team in the planning and organizing of events on several continents.
  • Book travel arrangements and coordinate events-related tasks with the events team.
  • Keep online database up-to-date and provide regular data reports.
  • Manage files, contact lists, and campaigns in CRM databases.
  • Assist with the continuous improvement of systems and internal processes.
  • Draft mass emails and communication.
  • Prepare presentations (Power Point).
  • Submit and reconcile expense reports.
  • Plan meetings and take detailed minutes.
  • Coordinate yearly calendar of internal team meetings and on-site or remote working sessions.
  • Manage Outlook calendars.
  • Assist in the preparation of regularly scheduled reports.
  • Proofread / edit documents.
  • Other Responsibilities (Non-Essential) :

  • You will be asked to perform related duties or special projects as assigned.
  • Skills you need to succeed :

  • Strong administrative skills.
  • Facility to learn fast and take initiative.
  • Ability to understand and work with a variety of software applications.
  • Ability to execute tasks with a high degree of precision.
  • Excellent time management skills and the ability to prioritize work.
  • Ability to anticipate needs of the teams and the department.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • Strong computer skills including experience with Microsoft Office : Word, Excel, Outlook and Internet Explorer.
  • Proven excellent verbal, written, and interpersonal communication skills in English and German.
  • Ability to professionally handle confidential information.
  • Education and / or experience :

  • Requires 3-5 years of experience in a management or administrative role
  • University education
  • Work permit for Austria or EU citizenship required

    ADF International is a part of Alliance Defending Freedom ( ADF ), which is based in the United States. This employment application requires submission of personal information to ADF.

    In addition to the information you submit in this application, we may consult other sources and will review any information we already have about you if you have a prior relationship with ADF or ADF International.

    We will also check your references. ADF Human Resources ( HR ) personnel and any team considering your application will have access to your personal information.

    For further information on how we will use your information, see the ADF International privacy policy .

    All information submitted in connection with this application will be transmitted to and processed (used) by ADF in the United States.

    If you are successful in seeking employment with an ADF International entity, ADF HR personnel will continue to process your personal information for administrative purposes in connection with your employment on an ongoing basis.

    ADF retains employee application information throughout employment for multiple reasons, including retaining information about qualifications for other positions as well as for assessing the veracity of the application.

    By submitting your application, you consent to the processing of your personal information in connection with this employment application, and if hired, to the ongoing processing of your personal information in connection with your employment.

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