The Department of Management’s Division of General Services (MTGS)provides support functions to the IAEA through its five Sections, namely theArchives and Records Section (ARMS), the Commissary Management Section (CMS),the Facilities Management Section (FMS), the Transport and General SupportSection (TGSS), and the Seibersdorf Laboratories Services Section (SLSS).
The Facilities Management Section provides technical advice and has overallresponsibility for the implementation of major facilities management specificprojects and administrative services including property management for all IAEApremises.
The Section comprises of two Units, the Facilities and PropertyManagement Unit and the Project and Technical Support Services Unit.
Reporting to the Section Head, Facilities Management Section, the UnitHead (Facilities and Property Management) coordinates the project activities ofthe Section.
She / he prepares design proposals, technical specifications,drawings, cost estimates and bills of quantities for IAEA building andconstruction related projects.
He / she prepares cost-effective plannedpreventive maintenance programmes for building elements and services. Inaddition, she / he supervises the Building Services Group, manages technical servicecontracts, and oversees updates of property management data for Agency assetsincluding those outside the Vienna International Centre (VIC).
Under theguidance of the Section Head the Unit Head (Facilities and Property Management)provides leadership with respect to all Electrical Mechanical Engineeringissues.
5) a coordinator of the activities of theBuilding Services Group.
Functions / Key Results Expected
Provide technical expertise in electrical mechanical engineeringactivities in the Agency's facilities.
Prepare technical design proposals, specifications, cost estimates and bills ofquantities for IAEA building and engineering projects, and for refurbishmentsand renewals / upgrading of technical installations on IAEA premises.
Manage a range of technical projects from inception to handover.
Liaise with internal and external stakeholders, identifying the problems andrisks in project implementation and proposing recommendations to resolve them intimely manner.
Oversea the timely maintenance requirements for the Agency’s main data centres.
Provide technical guidance to other technical units and specialists on theinfrastructure requirements for the installation of various types of laboratoryequipment.
Provide technical guidance with respect to the infrastructure requirements forthe Agency’s physical security installations.
Ensure adequate technical and safe environmental work conditions for IAEA staffat the VIC headquarters and other offices.
Ensure compliance with local building codes / norms and safety standards for allfacilities and premises.
Draft specifications and statements of works for submission to the Office ofProcurement Services.
Serve as the Electrical focal point for the Agency’s premises in the VIC.
Coordinate activities of the Property Management, Receiving and InspectionGroups for the recording and management of Agency assets.
Competencies and Expertise
Planning and Organizing
Sets clearly defined objectives for himself / herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances.
Monitors team’s performance in meeting the assigned deadlines and milestones.
Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
Sets realistic targets for himself / herself and for the team; ensures availability of resources and supports staff members in achieving results.
Monitors progress and performance; evaluates achievements and integrates lessons learned.
Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.
Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
Judgement / decision making
Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement / decision making, in full compliance with the Agency’s regulations and rules.
Project management expertise in facilities management context.
Ability to devise annual work plans or other metrics and service level agreements.
Other Technical Engineering
Engineering and Technology
In-depth knowledge of and application of the relevant building standards and safety regulations.
Other Technical Engineering
Ability to manage building maintenance service related activities.
MS Office (Word, Excel, Outlook, PowerPoint)
Skills in AutoCAD, MS Project and a facilities management system are essential.
Other Technical Engineering
In-depth knowledge of Electrical Mechanical Engineering principals and current industrial practice.
Good understanding of building procurement processes and technical evaluation of building proposals.
Management and Programme Analysis
Proven ability to plan, coordinate and supervise a complex logistical-technical project in an international environment.
Qualifications, Experience and Language skills
Bachelor's Degree - University degree in Electrical Mechanical relatedengineering studies.
At least five yearsof progressively responsible experience in technical, administrative andsupervisory areas in the maintenance, management and operation of facilitiesare required.
Experience in building management is desirable.
PRINCE2 or other project management certification is desirable.
Excellent oral and written command of English. Knowledge of other official IAEAlanguages (Arabic, Chinese, French, Russian and Spanish) is an asset.
6 weeks' annualvacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countriesare encouraged
Applicants should be aware that IAEA staff members are international civilservants and may not accept instructions from any other authority.
The IAEA iscommitted to applying the highest ethical standards in carrying out itsmandate. As part of the United Nations common system, the IAEA subscribes tothe following core ethical standards (or values) : Integrity, Professionalism and Respect for diversity.
Staff members maybe assigned to any location. The IAEA retains the discretion not to make anyappointment to this vacancy, to make an appointment at a lower grade or with adifferent contract type, or to make an appointment with a modified jobdescription or for shorter duration than indicated above.
Testing may be partof the recruitment process