Administrative Assistant
Alliance Defending Freedom
Vienna
vor 2 Tg.

Everyone says they want to change the world. We're looking for people who actually will.

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people.

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Administrative Assistant

As Administrative Assistant you are a vital part of the ADF International team in Vienna, Austria. In this role you are responsible for a variety of administrative tasks and will support the Executive Director of ADF International and other Advocacy team members.

Your Essential Responsibilities :

In this position, you will :

  • Answer phones and direct calls to the correct person.
  • Create and edit presentations, correspondence, memos, reports, graphs, organizational charts.
  • Manage Outlook calendars and expense reports.
  • Make travel arrangements.
  • Prepare meetings and conference calls and keep minutes for team members in Europe and internationally.
  • Support in planning and coordinating events.
  • Manage files, contacts, travel and events using a professional CRM application.
  • Prepare and file legal documents.
  • Proofread / edit documents with a high level of expertise.
  • Anticipate needs of Advocacy team members.
  • Other Responsibilities :

  • You may be asked to perform related duties or special projects as assigned within the general scope of the position.
  • Skills you need to succeed :

  • Strong administrative skills.
  • Strong computer skills including experience with Microsoft Office : Word, Excel, Outlook and Internet Explorer.
  • Proven excellent verbal, written, and interpersonal communication skills in English and German.
  • Proven excellent customer service skills.
  • Ability to initiate, work, and motivate within a team and independently.
  • Ability to professionally handle confidential and sensitive information with discretion.
  • Ability to learn and apply new software applications.
  • Ability to make sound decisions under demanding conditions.
  • Education and / or experience :

  • Requires 3 years of experience in an administrative role
  • Work permit for Austria or EU citizenship required

    ADF International is a part of Alliance Defending Freedom ( ADF ), which is based in the United States. This employment application requires submission of personal information to ADF.

    In addition to the information you submit in this application, we may consult other sources and will review any information we already have about you if you have a prior relationship with ADF or ADF International.

    We will also check your references. ADF Human Resources ( HR ) personnel and any team considering your application will have access to your personal information.

    For further information on how we will use your information, see the ADF International privacy policy .

    All information submitted in connection with this application will be transmitted to and processed (used) by ADF in the United States.

    If you are successful in seeking employment with an ADF International entity, ADF HR personnel will continue to process your personal information for administrative purposes in connection with your employment on an ongoing basis.

    ADF retains employee application information throughout employment for multiple reasons, including retaining information about qualifications for other positions as well as for assessing the veracity of the application.

    By submitting your application, you consent to the processing of your personal information in connection with this employment application, and if hired, to the ongoing processing of your personal information in connection with your employment.

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