The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its five Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management Section (FMS), the Transport and General Support Section (TGSS), and the Seibersdorf Laboratories Services Section (SLSS).
The Transport and General Support Section is responsible for the co-ordination of the IAEA's travel requirements among the Departments and the Agency's Travel Management Company, handling of official shipments, household goods storage and removals, management of the IAEA official vehicles, processing of duty travel visas, Austrian visas and UNLPs.
It also prepares and processes petrol tax refunds for official vehicles and diplomats, issues and renews Austrian residency permits ('legitimation' cards) for eligible staff members, experts, fellows, consultants, and interns.
The Section also provides housing services to IAEA staff.The Transportation Unit, under the Travel and Transportation Section in the Division of General Services, MTGS, handles the Agency'sshipment / removal of household goods which are approximately 300 freight authorizations per year with a value of about Euro 3.2 milion.
The Driver handles the official transportation of the Director General, Deputy Directors General and other eligible staff members.
In additon, he / she serves as a courier between the IAEA and the Austrian Ministry for Foreign Affairs, Embassies and Permanent Missions.
Functions / Key Results Expected
Competencies and Expertise
Name Definition Planning and OrganizingPlans and organizes his / her own work in support of achieving the team or Section’s priorities.
Takes into account potential changes and proposes contingency plans. CommunicationCommunicates orally and in writing in a clear, concise and impartial manner.
Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department / Division’s programme.
Evaluates his / her results realistically, drawing conclusions from lessons learned. TeamworkActively contributes to achieving team results. Supports team decisions.
Name Definition Analytical thinkingGathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.
Client orientationEstablishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
ResilienceAble to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.
Function Name Expertise Description General ServicesAuto and Light Vehicle DrivingValid Austrian driving license with an excellent safety record.
Administrative SupportDiscretion and Respect for ConfidentialityAbility to act with tact, diplomacy, discretion and respect for confidentiality.
Administrative SupportMS Office (Word, Excel, Outlook, PowerPoint)Basic knowledge in Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint).
Qualifications, Experience and Language skills
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 34765 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA.
Testing may be part of the recruitment process.
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority.
The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values) : Integrity, Professionalism and Respect for diversity.
Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.