SOS Children's Villages, founded in 1949 by Hermann Gmeiner, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.
Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen families who are under pressure so they can stay together.
When this is not in a child or young person's best interests, we provide quality care according to their unique needs.
Together with partners, donors, communities, children, young people and families, we enable children to grow up with the bonds they need to develop and become their strongest selves.
We speak up for each child's rights and advocate for change so all children can grow up in a supportive environment.
SOS Children’s Villages strives to provide a safe environment for all children, young people, adults and partners with whom we work.
In addition, a safe environment is a precondition for our staff and volunteers to develop and deliver on our mission. We aim to ensure that programme participants, staff, volunteers and partners are protected from misconduct of staff or any other person acting on behalf of the organisation.
This endeavor is grounded in our organization’s values of accountability, courage, trust, and commitment and placing safeguarding at the center of our organisational culture.
The Project Assistant is responsible for supporting the work of Strategic Federation Priority 3 ( Empower People to Live our Values and Uphold our Safeguarding Commitments ), including the Safeguarding Environment Lead, the PSHEA (Prevention of Sexual Harassment, Exploitation and Abuse) Lead and HROD Advisors.
The incumbent will contribute to the smooth implementation of various awareness raising, capacity building and policy review initiatives to strengthen a safe environment within the organization through assistance in : administration, coordination, monitoring and reporting, budget administration and communication.
Tasks & Responsibilities
Organise team meetings with SFP3 colleagues and other relevant stakeholders and follow up on relevant commitments and / or agreements
Organise meeting logistics (eg agenda, budget etc.)
Coordinate with team members to collect inputs and information for example for presentations, reports, job descriptions etc.
Support development of project implementation plans
Monitoring and reporting
Regularly collect progress updates from project managers
Support drafting of various internal progress reporting processes, such as the Safeguarding Action Plan Progress Report
Maintaining monitoring systems
Support project managers with keeping track of number of training participants etc. including basic statistical analyses
Collect budget requirements from SFP3 project managers
Update budget overviews
Coordinate budget overviews with Finance and Strategy teams and other stakeholders as necessary
Maintain overview of budget expenditures
Process invoices (eg from consultancies), including obtaining approval including signature and uploading the files to the Finance workspace for payment
Regularly update the Safeguarding Environment workspace on the collaboration platform
Engage with Communications teams on the creation, management, administration and maintenance of relevant workspaces / hubs
Ensure access to collaboration platform for relevant external stakeholders (eg consultants)
Support with internal communication materials
Support with the preparation of presentations
University degree in social sciences, political sciences, business administration, economics or a related field
A minimum of 1 year working experience in an international NGO or a similar environment (including as an intern)
Previous experience in projectsupport
Basic understanding of budget administration
Advanced organizational skills
Ability to manage several tasks simultaneously
Interest in communications and intranet tools
Excellent Microsoft office skills
Ability to engage effectively with a varied set of stakeholders from different departments and work locations
Ability to work in a multicultural work environment
Strong English skill (written and verbal)
A valid Austrian working permit or eligibility to work within the EU
Solid understanding of the functioning of the global SOS Children’s Villages federation
German language skill would be an asset
A diverse range of interesting tasks in a leading INGO multicultural working environment
As a responsible employer we provide a range of training schemes and encourage educational enhancement
A salary that will be commensurate with experience and qualifications
If you are interested in this position, please submit your detailed application in English by 12th July 2022 at