Administrative Coordinator & Project Support
Amgen Inc
Vienna, Wien
vor 7 Tg.

Responsibilities

30 % Administrative Support General Manager

  • Concur Travel and Booking; Time Management & Scheduling
  • Organization of meetings and events (e.g. All Staff Meetings, LT / ELT Meetings incl. off site, Amgen Science Lounge, Budget Review, Business Review, Year End Meeting)
  • Track GM budget and monitor accruals in collaboration with Finance
  • Pharma Marketing Club Austria
  • 30 % Administrative Support Manager Business Development / Project Officer

  • Concur Travel and Booking
  • Organization of meetings
  • Track BD / PO budget and monitor accruals in collaboration with Finance
  • 20 % Change Management

  • Member of Change Management / Transformation Team
  • Annual planning of meetings and preparation of the agenda together with the team
  • Storyboarding Transformation All Staff Meetings together with the team
  • Support of Transformation Team members
  • 20 % Project Associate support work

  • Collaboration with and support of the Business Development Manager / Chief Project Officer
  • Assistance in the definition of the project scope and objectives
  • Plan, organize, support and review status of project meetings
  • Draft meeting agendas and meeting minutes
  • Communication Task Force Projects ( Martin’s Morgen Magazin , Sharepoint Online)
  • Qualifications : Minimum Requirements

    Minimum Requirements

  • High School / Business School Diploma
  • Proficient in Microsoft Excel and Word
  • Project Management skills
  • Fluency in German and English, both in oral and written communication
  • Strong computer skills
  • Competencies :

  • Can work under general direction, seeks assistance as needed
  • Balances multiple priorities and takes a proactive approach
  • Demonstrates willingness to learn new approaches and to adapt to change
  • Communicates effectively both internally and externally
  • Service minded
  • Good interpersonal skills
  • Capability to work in teams
  • Self aware and emotionally intelligent
  • The gross yearly salary provided for this position is about € 40.100 based on full-time employment and All-In. Any potential overpayment depends on professional experience and qualifications.

    The position is located in 1010 Vienna.

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