Role As an Project Managing Assistant, you will become your executive’s right hand and the heart of your team’s business operation.
Your primary responsibilities are handling detailed meeting planning, travel arrangements, expense reports, and correspondence.
Beyond that, you will handle impactful projects and become deeply involved in the business. We are looking for a bright and eager professional who is seeking the opportunity of a lifetime, to be part of a mission that is positively changing the future.
You will support the Management in Sales, Delivery and Service EMEA and will be mainly located at the EMEA Office in Vienna. Responsibilities
Create long-lasting relationships with the regional Directors of Service and Sales, the Sales, Delivery and Service departments and other departments you will work closely with
Develop and maintain administrative processes, that reduce redundancy and improve accuracy, while achieving organizational objectives
Manage inbound Mail traffic
Handle hectic and complex calendars, coordinate national and international travel arrangements and set up EMEA meetings on a regular basis
Manage the executive inbox according to priority, collect reports and merge the information into one overall report
Assist with projects, event planning, meetings, and other responsibilities that come your way
Anticipate executive and team needs and be proactive and creative in providing solution
Maintain an advanced degree of confidentiality along with excellent judgement and discretion
4+ years of experience in a similar position
Positive attitude in stressful situations and flexibility with last minute changes
Ability to multi-task in a fast paced environment, while thinking quickly on your feet
Confident in providing pushback to the business when needed, process orientated and accurate
A Spontaneous, honest and open attitude
Strong scheduling and calendar management skills
Ability to pinpoint problems and find creative solutions
Excellent computer skills and comprehension of Outlook, PowerPoint, Keynote and Excel
Excellent knowledge of the English Language
Native or close to Native German language skills
Last but not least, a strong passion for Tesla’s mission
Tesla participates in the