Within limits of assigned authority, the Programme Assistant is responsible for the following duties :
take necessary action to ensure project documents are completed and submitted to relevant parties for approval.
propose adjustments as necessary; prepare reports and ensure that outputs / services are properly categorized.
g. accounting records, outputs, resources utilized, deviations / revisions, etc.; carry out periodic status reviews, identify issues and initiate requisite follow-
ensure necessary approval and entry in computerized budget system; initiate financial authorizations for expenditures.
term plan and internal work plans; provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted.
on finalization, printing and publication of reports, materials and tools in multiple languages.
up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and training / study tours, authorization of payments, disbursement of funds, financial requests, procurement of equipment and services, etc..
and, follow up on payments and evaluations.
Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given.
remains calm in stressful situations.
shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent.
A minimum of seven years of experience in project management, finance, budget, accounting, administrative services or related area is required.
Experience in spreadsheet and word processing applications is required. Experience in working on technical cooperation projects is desirable.
Experience in working with an ERP system (SAP / Umoja) required. Experience in grants, project and fund management related modules in SAP / Umoja is highly desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
Non-local candidates will be considered only when no suitable candidate from the duty station is identified and will be subject to local recruitment.
A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
16 or staff selection process including the review of a central review body established according to staff rule 4.15.
Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-
effective and operationally sound solution to meet the needs of the service.
Other Skills and Requirements
Passing the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY or the Global General Service Test (GGST) is a requirement for recruitment consideration in the General Service category in the United Nations Secretariat.
The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-
link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.