The role operates as part of the management team at VMLY&R Austria. The two main thrusts of the role are, externally to manage the commercial forecasting and reporting of the business with VMLY&R Europe, VMLY&R global network and WPP and internally to manage the operation and commercial administration of the business.
Job Purpose :
Accountability for the commercial operation of VMLY&R Austria
Operationally responsible for the administration of the business.
Member of the management team responsible for the day-to-day running of the business.
To be the commercial edge of the business, working closely with and advising / supporting the senior staff in the day-to-day running of the business.
Working with the management team to develop and implement the financial strategy for the business.
Key role on the management team working on the day-to-day running of the business with a specific focus on commercial and operational functions.
Close liaison and co-operation VMLY&R EMEA and VMLY&R Regional CFO on all accounting commercial and reporting requirements.
Specific Responsibilities :
To control all aspects of accounting financial management and administrative management of the company, to ensure that profitability and cash flow are maximised.
These will include :
Overseeing preparation of monthly management accounts
Overseeing preparation of monthly financial information and board packs / key people / team leaders
Establishment of efficient systems and procedures
Preparing detailed operational budgets and forecasts as well as monitoring actual performance on an ongoing basis
Responsible for Sox compliance
Maintaining good relationships with the VMLY&R network and WPP.
Preparing annual statutory accounts and liaising with the auditors
Minimisation and control of all taxation matters in liaison with WPP
Control and appraisal of all capital expenditure
Management of the shared services team allocated to VMLY&R Austria
Prepare, monitor and evaluate annual budgets and forecasts
Promoting accuracy in revenue forecasting
Responsibility for backlog / wip monitoring and reporting
Responsibility for productivity monitoring and reporting
Establish project profitability monitoring and reporting
To provide all necessary financial and operational information to the management team to enable them to make timely business decisions.
To provide all necessary financial and operational information to VMLY&R HQ and WPP according to the specified accounting calendar.
Work with partners and team leaders to resolve budget / contract / financial issues, offer creative solutions to achieve client targets
To have responsibility for the performance and support provided by the accounting staff (employed by Shared Services) in the performance of their role managing the day-to-day accounting administration of the London studio.
To ensure that VMLY&R Austria is compliant legal requirements concerned with accounting, tax and payroll administration.
To be the main contact point within VMLY&R Austria for all legal matters and all operational matters.
To attend a weekly Management Team meeting
To take a proactive role in helping design teams maximise contractual terms and obligations negotiated with clients and suppliers.
To chair a monthly revenue forecasting meeting with all Client Directors, Managing Client Director and Management Accountant.
To be responsive and proactive in dealing with reporting commitments to FWW and WPP.
To take an active role in the general operational running of the company and to deputise for the Managing Partners in their joint absence.
To identify and implement the best possible IT solutions for the business.
To ensure the creative’ management of the facilities and admin resource.
To work with the HR function on all matters required needing financial support and decision making.
Fully fluent (written / oral) in German and English
Prior experience in a finance role within an advertising, marketing communications or professional service firm
Strong communications and interpersonal abilities
Accuracy and timeliness of financial reporting
Proactive responsibility for commercial and operational aspects of the business
Efficient running of the business and its systems